The Child and Family Agency was established on 1^st January 2014 and is responsible for a range of statutory functions including provision of child protection, alternative care, specified regulatory services and a range of family support services.  The Agency has commenced a major improvement programme with significant focus on Practice, Culture and Structure.

The Agency currently has responsibility for a budget of circa €1.2billion and delivers its services through over 5,500 people in 259 locations across the Country.

The Child and Family Agency has responsibility for the following range of services:

• Child Protection and Welfare
• Parenting, Family Support and Early Help Services
• Alternative Care
• Birth Information & Tracing and Adoption
• Tusla Education Support Services (TESS)
• Children’s Service Regulation
• Counselling and Therapeutic Supports

Further information is available on www.tusla.ie

Monthly Finance Processes, Financial Control and Reporting

• Experience and knowledge of the operation of the Purchase to Pay process within Tusla. Finance accounting administrative support experience in the efficient and effective operation of Purchase to Pay process within Tusla
• Construct effective communication with Suppliers to ensure high standard and prompt payment adherent to payment terms agreed of Invoices received by Tusla.
• Organise and attend meetings as required
• Assist National Finance Team in all aspects of the administration of their duties to ensure compliance with Financial Regulations and Prompt Payment legislation and co-operation with C & AG and Internal Audit.
• Promote the electronic processing of all Tusla Invoices on SAP Financials.
• Ensure that archives and records are accurate and readily available
• Liaise with service and finance colleagues in relation to VIM Workflow exceptions with an emphasis on reducing aged invoices.
• Ensure deadlines for processing invoices in the Vendor Invoice Management (VIM) system are adhered to and within vendor payment terms.
• Monitor Open PO reports and year-end GRIR clearing
• Oversee Direct Payment processing of non-SLA payments to voluntary organisations
• Assist with the co-ordination and management of summary billing received from recruitment agency providers engaged by Tusla to ensure smooth operation of payments.

• Following confirmation from Tusla Area/ Budget Holder that procurement of goods/service has been completed, comply with Request to create purchase orders for issue to supplier in order that goods/service is purchased and delivered.
• Oversee the creating of purchase orders and relevant tax checks for national offices.
• Resolving payment blocks, handling failed transactions and processing uploads for legal and third-party vendors.
• General team support, training SAP users and liaising with Finance Shared Services.
• Ensure optimum staffing levels required for transaction processing and covering leave.
• Ensure all financial record support is filed correctly and readily available for audit purposes.
• Assist with responses to FOI requests and Parliamentary Question

• Operational Services & Support
• Provide advice to PO processors nationwide
• Work with the Finance Operations Centre of Excellence Manager to develop and roll out local Standard Operating Procedures on key processes.
• Play a key role in facilitating core practices and rolling out training to staff as appropriate.
• Provide expert and responsive financial advice and decision support to the Region/Network and Service - Senior Management Teams to best facilitate, the planning, management and delivery of services and effective application of financial transaction processes and systems.
• Contribute and support the ad hoc operational projects as and when they arise separate to mainstream services.

Human Resources / Supervision of Staff

• Supervise and enable team members to carry out their responsibilities, ensuring appropriate delegation of responsibility and authority.
• Conduct regular staff meetings to keep staff informed and to hear views.
• Manage the performance of staff, dealing with underperformance in a timely and constructive manner.

Service Improvement

• Promote and participate in the rollout of any system updates for Purchase to Pay on the new IFMS SAP system.
• Contribute to the development and implementation of best practice models of financial management services.
• Actively taking lead role, as required, on all systems development, implementation, and review initiatives.

Compliance and Assurance

• Support the development and implementation of best practice financial accounting and control policies, procedures and standards and support their application at National and Network Service level.
• Ensure compliance with all Financial Regulations
• Ongoing oversight of the services financial processing systems and routines.
• Support the monitoring of progress on the addressing of gaps identified across Services as part of the annual Controls Assurance process.
• Monitor contract compliance and value for money for National Office purchasing
• Liaise with and facilitate the work of Tusla Internal Audit Office, the office of the Comptroller & Auditor General and Revenue Audits.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Applicants must by the closing date of application have the following:

• A minimum of 2 years’ relevant Finance Management experience.
• Direct knowledge and application of Tusla’s Financial Regulations
• Must have a working knowledge of PSWT/RCT and VAT
• Must have a working knowledge of SAP4Hana/VIM
• Have excellent IT skills including advanced Microsoft Excel skills.
• The requisite knowledge and ability for the proper discharge of the duties of the office.

Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character

Each candidate for and any person holding the office must be of good character.