The Child and Family Agency was established on 1st January 2014 and is responsible for a range of statutory functions including provision of child protection, alternative care, specified regulatory services and a range of family support services. The Agency has commenced a major improvement programme with significant focus on Practice, Culture and Structure.

The Agency currently has responsibility for a budget of circa €1.2billion and delivers its services through over 5,500 people in 259 locations across the Country.

The Child and Family Agency has responsibility for the following range of services:

• Child Protection and Welfare
• Parenting, Family Support and Early Help Services
• Alternative Care
• Birth Information & Tracing and Adoption
• Tusla Education Support Services (TESS)
• Children’s Service Regulation
• Counselling and Therapeutic Supports

Further information is available on www.tusla.ie

Main Duties and Responsibilities

• To support Travel and Subsistence (T&S) Checkers, Verifiers, Claimants, Line Managers, Regional Finance Managers, and Director’s administration teams nationwide in Tusla.
• To monitor the Travel Policy email account and respond to queries with reference to Tusla Financial Regulations (TFR-02) & Dept of Public Expenditure, NDP & Reform requirements and a good working knowledge of the National Financial Regulations used by Tusla is desired.
• Respond to queries and requests for information from both Internal Audit and C&AG year-end audit.
• Draft all Standard Operating Procedure (SOP) documents where required and T&S training material.
• Support the updating of relevant Tusla Financial Regulations, when necessary, in adherence to Dept of Public Expenditure NDP & Reform Requirements and to support financial processes.
• To provide updates where required to all Tusla staff nationwide as regards changes in legislation or financial or government regulations, and travel and subsistence rules and legislation knowledge desirable along with an ability to keep current in a dynamic legislative environment.
• To co-operate with developments and use of information technology, particularly SAP HR Payroll, HR/Payroll Self Service System and advanced Excel.
• Have excellent Microsoft Office skills to include Word, PowerPoint and advanced Excel (including Pivot tables, VLOOKUP etc.), including downloading data from multiple sources to Excel, manipulating data to enable the generation of reports.
• To prepare monthly T&S Expenditure Reports for Regional Finance Managers.
• To prepare various monthly payroll SAP HR/SAP IFMS reconciliations with regards to T&S and a detailed working experience with IT systems such as HSE’s My Self Service, SAP HR and IFMS is desirable along with an ability to learn new technologies.
• Produce ad hoc reports where required.
• Liaise appropriately with and assist other Tusla directorates in relation to oversight requirements.
• Liaise with key stakeholders in the travel and subsistence process to maintain a sound system of internal control.
• Carry out checking, validation, analysis and reconciliations on payroll transactions and on key payroll T&S related data.
• Develop and provide T&S training and support using MS Teams and MS PowerPoint.
• To assist with time and attendance entry, specifically the weekly entry deadlines in a timely and effective manner.
• Maintain confidentiality of documents received within Finance.
• Ensure that records are accurately stored and readily available.
• Organise, attend and minute takings at meetings as required.
• Collection and management of required data and metrics, where required.
• Other duties as determined by the section Grade VIII National Finance Payroll Manager.
   

Health & Safety

• Comply with and contribute to the development of policies, procedures, guidelines and safe professional practice and adhere to relevant legislation, regulations and standards.
• Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the service for example National Standards for Child Protection and Care and comply with associated Tusla – Child and Family Agency protocols for implementing and maintaining these standards as appropriate to the role.
• To support, promote and actively participate in sustainable energy, water and waste initiatives to create a more sustainable, low carbon and efficient health service.

The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Applicants must by the closing date of application have the following:

• Candidates must be in current employment with Tusla – Child and Family Agency, the HSE or within other statutory health agencies, or a body which provides services on behalf of the HSE under Section 38 of the Health Act 2004 or within a body that provides services on behalf of Tusla under Section 56 or Section 59 of the Child and Family Act 2013.
• Have at least 2 years’ administrative experience relevant to the requirements of the role.
• Have experience of working collaboratively with multiple internal and external stakeholders and customers, as relevant to this role.
• Have excellent of proficiency of Microsoft Office with excellent skills in Excel (including Pivot tables, VLOOKUP etc.) as detailed above
• Possess sufficient administrative capacity to discharge the functions of the grade/post

Health
A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Character
Each candidate for and any person holding the office must be of good character.